Law enforcement investigators, prosecutors, and forensic examiners face many challenges when analyzing large data sets. One tool that can simplify and accelerate these tasks is Microsoft Excel.
This article discusses some of the most common Excel spreadsheets used by law enforcement. It also provides tips on how to create and use these worksheets.
Training Logs
Excel is a powerful yet underrated tool that can help investigators and forensic examiners more easily sort, organize, filter, simplify and normalize data. These skills can be vital when working with large datasets handed over in. csv,.tsv, and other delimited formats.
Training logs are a great way to keep track of officer training. The system also tracks activities’ costs and expenses, such as tuition and travel.
The training logs listed in the spreadsheet are made up of different sheets, and each sheet is referred to as an “officer’s tab.” Each officer has four training logs, including one that lists all the training the officer has completed and another that lists all the training the officer attended.
The first two sets are for Mandatory Training Requirements, which include the Firearms Qualification, First Aid, and Domestic Violence training that all officers must complete each year. The third set is for training the officer has completed through your agency, such as through your Police Academy.
Vehicle Inspections
One more exciting and complicated task on the law enforcement officer’s plate is completing vehicle inspections. This includes both safety and emissions tests, which are required in some jurisdictions for commercial vehicles of all types. Some more complex tests may require leaving your car at a garage or other location while an inspector conducts the examination. The vehicle’s odometer and fuel tank’s level indicator are mundane checks.
Using the right software for this task can significantly affect how smoothly and efficiently the process runs. This is especially true if you’re managing large numbers of spreadsheets. Using Excel is simple: just create a new document and choose a template that fits your needs. Once you’ve made a template, your next task is to populate it with all the relevant data. Once this is done, you’re ready to go! You can export and import your new spreadsheet to your desktop or mobile device.
Expense Reports
Expense reports can be a tricky thing to track. They are often filed quickly and can lose their details as they are processed.
Using a law enforcement excel spreadsheet can help keep tabs on your expenses. This spreadsheet allows you to enter all of your costs and attach receipts in a single place.
The spreadsheet can also be filtered to show only the expenses related to your job description. This can be helpful when determining how much your salary should be.
Expense report fraud is a growing problem in many organizations. Companies, law enforcement, and auditors are now more aware of small-time fraudsters. In fact, it is estimated that 10% of expense reports contain a fraudulent scheme. The most common is the multiple reimbursement scheme. This is where an employee reimburses his or her employer for more than one expense.
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Shift Bids
Employee scheduling is challenging for any organization but tough for public safety agencies. They must consider agency rules, seniority, safety regulations, compliance guidelines, and union agreements when deciding shifts for their officers.
Shift bidding is one way to fill those gaps. However, it can create a lot of stress and frustration for some employees. Some people won’t participate at all, and others may think there’s favoritism in the department.
To avoid this issue, define the requirements for each shift as clearly as possible. For example, if a peak shift requires specific certifications or experience, let employees know that they must achieve this to bid on it.
Once employees understand the shift’s qualifications, they won’t accuse you of favoritism, even if you choose to use shift restrictions based on seniority. Then, rotate employees so that everyone gets a chance to bid on the shifts they want.
